Whether your event is taking place indoors or outdoors, it’s crucial to select an appropriate set-up style. Here are some common set-up types that meeting planners choose:
Banquet
Can also be referred to as rounds.
Round tables with chairs spaced evenly around the entire table. This is a common choice for a meal, as it allows guests to face each other. Terms like “Rounds of 5,” “Rounds of 8,” and “Rounds of 10” simply specify how many chairs are at each table.
Boardroom
A large, solid table with participants seated around it, facing inward. This can also be achieved by putting several smaller tables together.
Classroom
Can also be referred to as seminar.
Long, narrow tables with chairs facing the front of the room. This setup is best for an event that requires that participants have a writing surface in front of them. The long, narrow tables (usually 18 inches deep by 6 or 8 feet long) are referred to as “classroom tables” or “seminar tables.” Depending on the length of the table and the amount of space desired, 2 to 4 people may be seated at each table.
Classroom Chevron
A classroom setup with a chevron, or “V” formation. This may be done one of two ways: With both sets of chairs facing inward, or with a center section that is parallel to the front of the room.
Crescent Rounds
Round tables with chairs only on one side, so that everyone is facing the front of the room. This setup can be beneficial when guests need to face the front of the room for the entire event, so that they are not craning their necks or turning chairs around.
Hollow Square
Tables and chairs set in a square or rectangle, with participants facing inward. This allows a large number of people to meet while facing each other. It is usually recommended that skirting or floor length linen is used on the inside of the square, so that participants cannot see each others’ legs.
Theater
Chairs set in straight rows facing the front of the room. This setup is best for events that do not require tables for guests (entertainment events, lectures, etc).
Theater Chevron
Chairs set in a chevron, or “V” pattern facing the front of the room. This setup is slightly more intimate than a traditional theater setup, and may be done one of two ways: With both sets of chairs facing inward, or with a center section that is parallel to the front of the room.
U-Shape
Tables and chairs set in a “U” shape, typically with the opening of the “U” facing the front of the room. This setup allows guests to see each other and converse, while still establishing a clear “front” to the room. It is usually recommended that skirting or floor length linen is used on the inside of the U, so that participants cannot see each others’ legs.
If you’re not sure how many people can fit in your meeting room using a particular setup style, download our free meeting space calculator app at the iTunes store (for iPhone and iPod touch).
Still don’t see a setup style that matches what you envisioned for your event? Your meeting planner or event manager can help you create a room setup that creates a great experience for your guests.
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