How to Get the Most Out of Your Site Visit

With so many things to consider when visiting a prospective conference or meeting venue, it’s easy to get sidetracked from the things that are important to you and your attendees. These great tips from the Fall 2010 edition of Midwest Meetings Magazine will help you ask the right questions, maintain your focus, and maximize your time.

Before your visit, provide your site visit contact with as much information about your event as possible.
Who are your attendees? What is the purpose of your event?  What’s worked well in the past? Giving  your contact this information will  help him or her  plan a productive visit  that  fits your needs.

Share your budget.
This will help your contact focus on what’s available within your price range. They may even be able to put together a special package based on your budget.

Take pictures and keep your information organized.
Visiting multiple venues? Take pictures and keep them with the brochures, notes, and proposals you have from each venue. This way you can share information with colleagues, as well as refresh your own memory.

Visit for a great site-visit checklist, as well as a wide variety of other meeting planning resources.


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